Free Notion Invoice Database Template
The minimal database structure that won't break as you grow. Grab the template — then let AI fill it automatically.
Get the template link
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What the template includes
- ✓Vendor (text)
- ✓Tax ID (text)
- ✓Invoice number (text)
- ✓Issue date (date)
- ✓Due date (date)
- ✓Net amount (number)
- ✓Tax amount (number)
- ✓Total (formula: net + tax)
- ✓Currency (select: EUR, USD, GBP…)
- ✓Category (select: Software, Services, Travel…)
- ✓Status (select: Pending, Paid, Overdue)
- ✓PDF attachment (files)
- ✓Notes (text)
Recommended views
- ·Table view: full overview of every invoice
- ·Gallery view: scan by vendor at a glance
- ·Filter "Overdue": unpaid past due date
- ·Filter "Quarter": quarterly close slice
The honest limit of templates alone
A great schema is only the container. Typing every supplier PDF into Notion by hand stays slow and error-prone — especially at quarter close.
How Invoice2Notion automates it
Step 1
Upload PDF
Drop supplier invoices — single or batch.
Step 2
AI extracts
Gemini returns vendor, amounts, tax, dates, currency.
Step 3
Auto-fill Notion
Review confidence scores, then push rows to your database.
FAQ
Is the template really free?
Yes. Duplicate the public Notion page when the link is live, or use the email form on this page for the duplicate link and updates.
Can I customize the template?
Yes. Add or remove any property — Invoice2Notion maps to the fields you use.
Does Invoice2Notion work with my existing Notion database?
Yes. Connect your workspace and map extraction to your current schema.